In your Baker Apps Mail window, click Contacts on the left. Or, from your top menu, select More, then Contacts.All Contacts: Just what it sounds like—this is a list of everyone you've composed an email to, or replied to, from this Baker Gmail account. Google automatically populates this group, and you can't delete it or manage who automatically goes into it, though you can manually add or remove individuals from it, as noted below. Contacts in this group tend to rank higher in Baker Gmail's auto-completing address function, and in other Baker apps, whenever you start typing.
Corporate Contacts: This is the list of all contacts within the Baker System. When typing in a name in which to compose a message to you will see a list appear as you type. The names above the box that reads "baker.edu" are the names that you added to your Contacts, those that appear below "baker.edu" are from the corporate directory.
My Contacts: Organizes the addresses you care about. If you know you'll want to find someone often, you can move a contact to this group by selecting one of your contacts, clicking the Groups button , and selecting My Contacts. You can also remove a contact from My Contacts by removing the check mark next to it.
Most Contacted: Includes the 20 addresses you use most frequently. Baker Gmail automatically updates this list so you can reference it quickly and easily.
Other Contacts: Includes any contacts that haven’t already been categorized into My Contacts or another contact group.
You may also have your Friends, Family, and Coworkers as a contacts group. These used to be default groups in Baker Gmail-- if you previously used them, then they can't be deleted.
Will I be able to find addresses of contacts when I'm composing an email message or inviting people to a meeting?
Yes, you can access Baker Apps contacts picker, which includes the email addresses of all employees in Baker Apps. Access the contacts picker when composing an email message: Click the To: link.
Can I see the members of a mailing list in our company directory in Baker Apps?
No, you can't view the members of a mailing list that was added to Baker Apps.
Yes. Whenever you send an email message to someone, the Baker Apps contacts manager adds that person's email address to your Suggested Contacts list. You can then select the addresses you want to add to your personal contacts, as follows: On the left of your Mail window, click Contacts, and then click Suggested Contacts. Select the addresses you want to add, and then click Move to Contacts.
Click the More button above the contacts list and select Import....
When it's done, Baker Gmail will display the number of contacts imported.
If you receive any error messages during the import, you might need to edit your CSV file.
Note: These CSV files work with Outlook, Outlook Express, Yahoo! Mail, Hotmail, Eudora, and some other email providers. But the CSV files that these applications produce might not contain all of the supported contact fields. For example, when Outlook exports to a CSV file, it omits data including attachments, distribution lists, contact pictures, the "file as" field, the "alias" field, and text formatting in the "notes" field. Baker Contacts doesn’t have a way to know what was omitted, so we suggest that you manually copy over any important information in these fields after you import your contacts.
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Google Groups makes it easy for groups of people—such as project teams and departments—to communicate and collaborate about topics of common interest. Please be aware that these groups are public and not to include any specific student information that would violate FERPA or HIPAA laws. The different types of groups available are:
Email List (Distribution List)
Yes, if you've already sent email to the contact or group, you can quickly add it to your personal contacts:
Note: After you add a corporate contact to your personal contacts, you can add additional information to the contact's details. This information appears only in your personal contacts, not the corporate contacts.
Yes, you can create "contact groups" by accessing your Google Apps contacts picker, and then creating a new contact group. Your contact group then appears in your personal contacts manager in Google Apps. To access the contacts picker:
Yes, you can edit a contact group to add or remove members at any time.